Privacy Policy

Last updated: 19/11/2025

This Privacy Policy explains how Aberdeen Collectables (“we”, “us”, or “our”), operating in Scotland, United Kingdom, collects, uses, and protects your personal data in accordance with the UK General Data Protection Regulation (UK GDPR), the Data Protection Act 2018, and the Privacy and Electronic Communications Regulations (PECR).

Aberdeen Collectables is an event, not a registered company. However, we remain committed to processing your personal data lawfully, fairly, and transparently.

1. Who We Are

Event Name: Aberdeen Collectables
Operated in: Scotland, United Kingdom
Contact Email: connor@aberdeencollectablesexpo.com
Website: www.aberdeencollectablesexpo.com
Data Controller: Aberdeen Collectables

2. Personal Data We Collect

We may collect and process the following information:

Information you provide directly

Collected through:

• HubSpot contact forms

• Event registration forms

• Newsletter or updates sign-ups

• General enquiries

This may include:

• Name

• Email address

• Phone number

• Company or organisation (if provided)

• Any message you submit

Information collected automatically

When visiting our website, we may collect:

• IP address

• Device and browser information

• Pages viewed

• Time spent on pages

• Traffic source/referral information

This is done through cookies and analytics tools (see Cookie Policy below).

Information from third parties

We may receive data from:

• HubSpot (form submissions and site analytics)

• Advertising or analytics platforms

• Social media platforms (if you interact with our adverts)

3. Lawful Basis for Processing

Aberdeen Collectables processes personal data under the following lawful bases:

• Legitimate Interests
  For event administration, responding to enquiries, and B2B communication.

• Consent
  For marketing communications, newsletters, and non-essential cookies.

• Contract
  When processing information required to deliver event information or respond to specific requests.

• Legal Obligation
  When we are required to retain certain information.

4. How We Use Your Personal Data

Your information may be used to:

• Respond to your enquiries

• Provide event updates and information

• Send marketing communications (where consent is given)

• Improve our website and attendee experience

• Analyse engagement and traffic patterns

• Manage registrations or event-related communication

We do not sell your personal information.

5. Sharing Your Data

We may share your data with trusted third parties for operational purposes, including:

• HubSpot – CRM, contact forms, event/attendee communication

• Cookiebot or CookieYes – cookie consent management

• Analytics providers

• Email or marketing automation services

Where data is transferred outside the UK (e.g., to the US), it is protected through:

• Standard Contractual Clauses (SCCs)

• Equivalent lawful safeguards

6. Data Retention

We keep personal data only for as long as necessary:

• Event enquiries/registrations: up to 3 years

• Marketing subscribers: until you unsubscribe

• Analytics and cookie data: 26–38 months (depending on provider)

7. Your Rights (UK GDPR)

You have the right to:

• Access your personal data

• Request correction of inaccurate data

• Request deletion (“right to be forgotten”)

• Object to or restrict processing

• Withdraw consent at any time

• Request data portability

To exercise any of these rights, please email:
connor@aberdeencollectablesexpo.com

8. Children’s Data

We do not knowingly collect personal data from individuals under 16.

9. Security

We take reasonable technical and organisational measures to protect your information, including secure hosting, encryption, and restricted access.

10. Contact Us

If you have any questions about this Privacy Policy or how we handle your data:

Email: connor@aberdeencollectablesexpo.com
Website: www.aberdeencollectablesexpo.com